Microsoft Teams Rooms Licensing Update June 2023

Microsoft Teams Room Licensing Update June 2023

Microsoft has updated the licensing model for Microsoft Teams Rooms. To assist our customers with readiness, Pro AV Solutions has prepared this information for you to help understand the new model and process to activate the relevant licensing.

UPDATE – Microsoft have now advised the changes to license requirements for Microsoft Teams Rooms and Microsoft Surface Hubs will be enforced on September 30, 2023.

Licensing Overview

Pre- January 2019 OptionPast Licensing OptionsCurrent Licensing Options
  • Customers were allowed to apply a user license to a Microsoft Teams Rooms device
  • Most Surface Hub customers fall into this category
Teams Rooms Standard
($15 USD/ device/ month)
  • Core meeting and management experiences

Teams Rooms Premium
($50 USD/ device/ month)

  • Everything in Teams Rooms Standard PLUS advanced management (Teams Rooms Managed Services).
Teams Rooms Pro
($54.90USD Ex GST/ room/ month)
  • Everything that was in Standard PLUS all the AI advanced management capabilities that were in Premium.

Teams Rooms Basic
($0/ device/ month)

  • Provides core meeting experiences and is limited to 25 devices per tenant. Limited management functionality.

Licensing Features & Overview

Microsoft Teams Rooms Overview & ComparisonProBasic
Meeting Join
Join Teams meetings with 1-touch, proximity, and meeting IDYesYes
Start ad hoc meetings from the roomYesYes
Direct Guest Join for Zoom and Webex meetingsYesYes
Join meetings across Teams cloudsYesNo
Room check-in with Teams PanelYesNo
Share and collaborate
Share and view all Teams content typesYesYes
Share whiteboard with Content Capture CameraYesNo
Meeting engagement
Teams video gallery with multiple layout optionsYesYes
Front rowYesNo
Real-time Loop content*YesNo
Together modeYesNo
Large gallery (up to 50 videos)YesNo
Split gallery across dual screensYesNo
Make and receive peer to peer and group callsYesYes
Microsoft 365 Phone SystemYesNo
PSTN Calling**YesNo
Inbound and outbound SIP/H323 video calls*YesNo
Intelligent Audio & Video (May require additional peripherals)
Support for Intelligent Speaker live transcript with speaker identificationYesNo
Multi-stream support for intelligent cameras*YesNo
Front Row Scale options: 16×9 & 21×9, S/M/L galleryYesNo
Front Row video gallery segmentation*YesNo
Spatial audio based on Front row gallery position*YesNo
Content Camera integrated into front of room or center of room camerasYesNo
Multi-camera support (up to 4 cameras, manually switched)YesNo
Panoramic room viewYesNo
Remote PTZ controls*YesNo
AI noise suppressionYesNo
People countingYesNo
Security & Compliance
Secure operating systemYesYes
System level security (Secure boot, Assigned Access mode, etc.)YesYes
Azure AD Conditional Access policiesYesNo
Device Management
Teams Admin Center enrollment and inventoryYesYes
Ring- controlled software updatesYesNo
Planning (Plan Mgt, Standards, Inventory)YesNo
Peripheral health managementYesNo
Remote configurationYesNo
Device history and activityYesNo
ITSM integrationYesNo
Custom health alertsYesNo
Device analyticsYesNo
Application updates and AI-powered remediation serviceYesNo
Microsoft Intune P2YesNo

Surface Hub

All Surface Hubs will require Teams Rooms Basic or Pro license from June 30, 2023.

This requirement will apply regardless of whether the device is configured for Windows 10 Team in Standalone or Microsoft Teams Rooms on Windows.

For Coordinated Meeting configuration, you will need booth the primary MTR endpoint and Surface Hub, with a Pro license each.

Upgrades & Renewals

To benefit from the latest Teams Rooms innovation, Microsoft encourage you to transition to Teams Rooms Pro at your next renewal or anniversary date.

  • You can continue to use the Standard or Premium licenses until the end of your Enterprise Agreement (EA) term.
  • To log into the Pro Management Portal, you will need a valid Teams Rooms Premium or Pro license.
  • Take advantage of the available scripts and helpful video audit your current licenses.
  • If you are leveraging a non-Teams Rooms license (O365/M365 A,E,G) you will need to apply a valid Microsoft Teams Rooms license by July 1, 2023.
  • Experience Teams Rooms Pro first hand through a trial  (25 seats/ 60 days).
  • Blog:

Additional Information

See the following links for more information


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